Accounting Associate
23 mai 2025
We are hiring:
Accounting Associate
Monday to Friday 16:00 - 01.00
Invoice Processing
- Prepare, review, and process customer invoices for freight, fuel surcharges, and accessorial charges.
- Verify accuracy of billing rates and mileage data.
Accounts Payable
- Match, code, and enter vendor invoices for fuel, repairs, lease payments, and other expenses.
- Reconcile statements and follow up with vendors regarding discrepancies.
Accounts Receivable
- Post customer payments via ACH, checks, and factoring company remittances.
- Monitor outstanding balances and support collections efforts.
Fuel and Expense Reconciliation
- Reconcile fuel card statements (e.g., Comdata, EFS) and verify transactions against logs.
- Track driver reimbursements and petty cash usage.
Payroll Support
- Assist with driver payroll entries and validate payment for miles driven, detention, and bonuses.
- Maintain supporting documents for audits or internal reviews.
Data Entry & Record Keeping
- Maintain accurate records of trip sheets, settlements, and expense reports.
- Ensure data integrity in accounting software and dispatch systems.
Reporting Assistance
- Support monthly reporting by preparing general ledger entries and summaries.
Communication & Coordination
- Coordinate with dispatchers, operations, and safety teams regarding trip and load details.
- Communicate with vendors and customers regarding billing or payment issues.
General Office Support
- File and organize financial records, both physical and digital.
- Assist the Accounting Manager or Controller with special projects and audits.
E-mail: hr@arctictransportation.us
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