Project Assistant / Coordinator

Job Description
R Systems is searching for a Junior Project Assistant/Coordinator to join our team of innovators!

Key Responsibilities:
Resource Management & Onboarding

• Collaborate with HR to define job profiles, review CVs, and conduct candidate interviews alongside technical experts.
• Manage candidate presentation to clients: provide recommendations, coordinate interviews, and gather feedback.
• Oversee onboarding for new employees, including training plan development and scheduling of initial ramp-up activities.

Team & Performance Coordination

• Lead monthly and weekly recurring team meetings; drive agenda and ensure action item completion.
• Track and follow up on daily tasks and blockers with team members.
• Ensure timely and accurate timesheet completion, assist team members when needed.
• Regularly collect and respond to client feedback related to team performance and service delivery.

Project Reporting & Communication

• Manage the preparation and submission of the Weekly Work Report: ensure team members complete inputs on time and with the required level of detail.
• Coordinate internal and external communication related to progress reporting and task alignment.
• Provide Support in maintaining project tools and analysis of project data and reports.
• Provide liaising support between Project Team Members and Internal Stakeholders.

Continuous Improvement & Development

• Develop and track Improvement Plans based on client or team feedback, as well as your own performance observations.
• Engage with individual team members to identify opportunities for development and address recurring challenges.
• Drive proactive service improvement initiatives to enhance team effectiveness and project outcomes.

Key Attributes

• 1-2 years of experience in a similar role
• Organized, detail-oriented, and steady under pressure.
• Clear and professional communicator.
• Reliable, accountable, and consistent in follow-ups.
• Proactive about spotting issues and helping move them forward.